Office of City Clerk
Duties & Responsibilities
The City Clerk is an appointed city official by the City Commission, and is Director of the Department of Records. The City Clerk serves the Commissioners and acts as a historian for the community. Some of these duties entrusted to the City Clerk are as follows:
- Serves as the Official Custodian of City Records.
- Acts as liaison between the public and the Commission as directed.
- Administers and records Oaths of Office.
- Certifies and maintains election results.
- Coordinates voter registration activities with Hillsborough county Supervisor of Elections.
- Develops and administers improved electronic management of City's records.
- Furnishes and receives qualifying materials for municipal elections.
- Is the City's Records Management Liaison Officer with the State of Florida and is responsible for maintaining the city's Records Management Program in accordance with state law.
- Maintains custody of the municipal seal.
- Maintains receipt of service and legal documents.
- Maintains the City Code.
- Prepares and distributes City Commission agendas and records official minutes of City Commission proceedings.
- Prepares and publishes legal ads for ordinances, resolutions and notices of public hearings.
- Prepares Municipal Code Enforcement Board agendas and records official minutes of proceedings.
- Provides layout of municipal election ballots.
- Receives and maintains candidate records.
- Receives and processes applications for volunteer boards and committees.
- Receives and processes public records request in accordance with Florida Statutes.
- Tracks board member term expirations for all boards and committees.
- Coordinates the placement and review of all City newspaper advertisements.
